Administrative assistant

Responsibilities

Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy

Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations

Schedule and confirm appointments and meetings of employer Order office supplies and maintain inventory

Answer telephone and electronic enquiries and relay telephone calls and messages

Set up and maintain manual and computerized information filing systems

Determine and establish office procedures

Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person

Record and prepare minutes of meetings

Arrange travel schedules and make reservations

May compile data, statistics and other information to support research activities

May supervise and train office staff in procedures and in use of current software