Administrative Secretary
Job details
Location
Full job description
Tasks
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Additional information
Work conditions and physical capabilities
Fast-paced environment
Tight deadlines
Attention to detail
Personal suitability
Ability to multitask
Accurate
Excellent oral communication
Excellent written communication
Organized
Team player
Qualifications
- Computer and technology knowledge
- MS Excel
- MS Office
- MS Word
- Area of specialization
- Correspondence
- Job Description:
- Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
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