Administrative Assistant - Office

Tasks

Arrange and co-ordinate seminars, conferences, etc.

Supervise other workers

Record and prepare minutes of meetings, seminars and conferences

Determine and establish office procedures and routines

Schedule and confirm appointments

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Order office supplies and maintain inventory

Arrange travel, related itineraries and make reservations

Greet people and direct them to contacts or service areas

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Train, direct and motivate staff

Supervise office and volunteer staff

Recruit and hire workers and carry out related staffing actions

Recruit and hire staff

Plan and control budget and expenditures

Perform basic bookkeeping tasks

Oversee the classification and rating of occupations

Negotiate collective agreements on behalf of employers or workers

Manage contracts

Maintain and manage digital database

Establish and implement policies and procedures

Conduct performance reviews

Conduct research

Assign, co-ordinate and review projects and programs

Perform data entry

Provide customer service

Plan, organize, direct, control and evaluate daily operations