Administrative Assistant - Office

Responsibilities

Tasks

Arrange and co-ordinate seminars, conferences, etc.

Coordinate the flow of information within the team

Direct and control daily operations

Evaluate daily operations

Open and distribute mail and other materials

Plan and organize daily operations

Assign, co-ordinate and review projects and programs

Record and prepare minutes of meetings, seminars and conferences

Determine and establish office procedures and routines

Plan, develop and implement recruitment strategies

Schedule and confirm appointments

Manage contracts

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Oversee development of communication strategies

Compile data, statistics and other information

Oversee the preparation of reports

Respond to employee questions and complaints

Order office supplies and maintain inventory

Plan, organize, direct, control and evaluate daily operations

Arrange travel, related itineraries and make reservations

Greet people and direct them to contacts or service areas

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Perform data entry

Provide customer service

Perform basic bookkeeping tasks

Consult with clients after sale to provide ongoing support

How to apply

By email

: [contact via CareerPool]