administrative assistant
Job details
Location
Full job description
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
Job duties
This group performs some or all of the following duties:
Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
Schedule and confirm appointments and meetings of employer
Order office supplies and maintain inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Determine and establish office procedures
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
Record and prepare minutes of meetings
Arrange travel schedules and make reservations
May compile data, statistics and other information to support research activities
May supervise and train office staff in procedures and in use of current software
May organize conferences.
Qualifications
- Preparing and proofreading documents for national international shipments and handling customs.
- Preparing reports, invoices and publication material.
- Distributing incoming orders and emails to appropriate departments
- Schedule meetings, shipments and preparing reports for production.
- Maintain filling system
- Answering calls and emails from vendors and customers
- Managing orders as per their deadlines.
- Maintaining office supplies
- Ordering materials from vendors
- Supervise Packers team to ensure order deadlines.
- Preparing monthly reports at end of each month.
- Preparing reports
- invoices and publication material.
- Schedule meetings
- shipments and preparing reports for production.
CareerPool is a Canadian job portal operated by 2476770 Ontario Inc. Job details are provided by employers. Never pay an employer to apply for a job.